A growing, entrepreneurial law firm seeks an Office Assistant. The Office Assistant supports office operations and assists the firm’s principal attorney in managing the office. The Office Assistant is primarily responsible for organizing physical and electronic files, managing incoming and outgoing email and mail, scheduling, client relationships, billing, social media, travel arrangements, maintaining supplies, and other administrative tasks. The successful candidate must be resourceful, organized, discrete with confidential matters, eager to contribute as part of the team, an effective communicator and, able to handle a wide variety of activities, working with minimal guidance. At least two years-experience in office assistance is required, preferably in law firms. Competitive salary, to include bonus, commensurate with experience flexible work location and hours.
The Law Firm
Cassidy Law works with corporate clients to identify and tackle their legal issues in the areas of federal contracting laws, working internationally, and business crimes such as corruption and procurement fraud. The firm maintains an environment based on candor, empathy and integrity to build long-lasting relationships with clients and employees. The firm is active in the community and supports the career development of its team members.
- Support the firm’s principal attorney in managing office operations and client relationships
- Manage emails and firm calendars
- Assist with opening new matters and billing using a client management database
- Manage the firm’s vendor relationships
- Update the firm’s social media
- Organize and send documents to clients, and government agencies.
- Schedule and organize firm events and make travel arrangements
- Maintain office supplies
- Track attorneys’ required bar registrations and continuing education
- Act as the point of contact between the firm, clients and vendors
- Create and maintain physical and electronic files.
- Take initiative in solving office operation issues
- Maintain confidentiality
- Maintain a supportive, collaborative and positive attitude
- Maintain a professional image and demeanor, acting consistently as a representative of the firm.
2-3 years working in office administration, office management or as an office assistant, preferably in a law firm
- Experience working with executives or business owners to manage an office
- Ability to communicate clearly in writing and verbally
- Advanced capabilities in using Microsoft Office suit, Word, Excel and Power Point
- Experience using client relationship and billing software
- Effective at writing emails, letters, and short documents using correct grammar and punctuation.
- Excellent organizational and time management skills
- A proactive and conscientious team player
- Demonstrated ability to take initiative, work independently and use good judgment
- Excellent client service skills
- Flexible, can deal with changing priorities in a fast-paced work environment
- Resourceful, disciplined, and self-motivated
- Personable, thoughtful and considerate of others
- Exceptional interpersonal skills that result in strong relationships built on trust
- Willingness to learn and develop and improve skills and capabilities
- The Benefits
- Competitive Pay
- Eligible for reimbursement for commuting costs and cell service
- Eligible for discretionary bonus
- Potential for advancement.
- Flexible work options
The Hours & Locations
- Possibility for full or part time (10-20 hours/week)
- Ability to reliably commute to:
Washington DC, 20005
The Application Process
If interested, please submit an email with your name in the subject line to firstname.lastname@example.org and include:
- A cover letter explaining why you would be a good fit for the firm
- Your resume
All qualified applicants will receive consideration for employment without regard to race; creed; color; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law.
This position description reflects general details considered necessary to decide the essential functions of the position and is not a detailed description of all duties that may be inherent in the job. Not all job duties listed may be performed and other duties may be assigned to meet the firm’s need